PRELIMINARY until voted on at October 23, 2007 special meeting

Minutes of the Stratham Heritage Commission
Tuesday, 09 October 2007
EOC room, Municipal Building

OPENING BUSINESS
Members present: Becky Mitchell, chair; member Nancy Hansen; alternates Bev Connolly, Sara L. Kellner, and Flossy Wiggin; planning board rep. MJ Werner.

Meeting: The meeting was opened at 5:42 and was adjourned at 7:31pm.

Minutes: Minutes of the 11 Sept mtg, written by the secretary, Nancy Hansen, were approved with the following changes: MJ Werner is the planning board rep not the selectmen’s rep. Minutes approved as corrected.

Treasury: There were no expenditures in either account since the last meeting, and the amount remaining in the account as of 9/26/07 was $5759.37.

Next meetings: Tuesday, 23 Oct., 5:30pm, Municipal Center, room TBA.

Tuesday, 13 Nov, 5:30pm, Municipal Center, EOC room.

OLD BUSINESS:
Historical Resources Survey: The chair reported that a meeting was held recently that included Chuck Grassie (Town Planner), Lynne Monroe (Preservation Company), from the HC Sara L. Kellner and Becky Mitchell, and database consultant Deb Long. The purpose was to discuss potential sharing of data between programs kept by the Town and by the HC. With the HC using Access, compatibility will be achieved.
Deb Long reported that she will be using Microsoft Access for flexibility and reporting capabilities; it can also, or she can, create screens to input data in a user-friendly way. She handed out a 4-page list of 57+ data fields and asked members to clarify and confirm the need for these fields and get back to her. MJ Werner and Bev Connolly will do this after 10/20. In addition, it was decided to give their annotated copy to Lynne Monroe, if she is willing, so that she might have the opportunity to determine if these fields (or others she discerns) are ones she would need for her portion of the work in the future. Deb also asked that these individuals create a list of “queries” for certain data to which we might want to search for answers (“Which houses are on the National Register?” “What is a list of parks and recreation areas?”) Finally, she brought up the need to generate a key field numbering system and to identify where links would be helpful.
It was decided by the members present to go ahead with purchasing a file cabinet, files, and associated supplies for HC use and storage of the survey materials at the Historical Society. It was mentioned that when individuals give data to the HC for filing and possible incorporation into the survey, that a statement be given to them that the HC is a public entity and, thus, items given may be subject to wider dissemination or publication.
Master Plan: The remainder of the meeting was devoted to working on the goals and recommendations for historical and archaeological resources portion of the Master Plan.

Plannin/Zoning Boards: MJ Werner said there was little to report at this time; more to follow. The Chair reported that the Gateway Commercial District committee continues its work.

NEW BUSINESS: A special meeting to work on the Master Plan was planned for 10/23.

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